Purchase Orders for Research Only

Clinical Research Process

Obtaining New Equipment and/or Supplies

Effective May 1, 2007

1. Complete a Research Purchase Requisition Form, found on Clinical Research website.
2. Ensure all fields on the requisition form are filled, except (yellow) Supply Chain fields.
3. If the equipment and/or products are provided at no cost, write NO CHARGE clearly on the requisition form. Otherwise, enter the cost.
4. Fax the completed requisition to the manager or director of Clinical Research (Beverly Yandell or Kris Rogers) for signature approval.
5. If you have any question about whether or not a purchase requisition is needed, call your Supply Chain Buyer. (See “Who Is My Buyer” on Supply Chain website under Contacts, if you do not know who your SC Buyer is.)
6. At the conclusion of the research project, notify your Supply Chain Buyer and the Clinical Engineering Manager (Gary Noland on ECH campus, or John Roth on SR Campus), if equipment is being returned to the vendor and the date of return.
7. Notify Supply Chain if any supplies are being returned to the vendor and/or removed from Children’s. Supply Chain will deactivate the Lawson item number for supplies exiting the System.
8. After the research project concludes, if the clinical team wishes to purchase items that were used for research, they must follow the New Product/Technology Process. The Product/Supply Replacement and Technology/Procedure Request Form is found on the Supply Chain website under Forms.
9. At the conclusion of the research project, if the clinical team is interested in equipment that meets the criteria for capital, the capital process timeline will also need to be considered. The capital process typically begins in July.

Examples:

Items that REQUIRE a PO Requisition	Items that DO NOT Require a PO Requisition
Lab kits	Research documentation forms
Equipment	Manuals
Disposable medical supplies	Books